HOW TO APPLY

Submit Your Application In-Person

Effective 03 November 2018, prior appointment is mandatory for Biometric Enrolment at the Canada Visa

Application Centre (CVAC) in Nepal. Depending on your nationality, you may already need to give biometrics.

Since July 31, 2018 – applicants from Europe, Middle East and Africa

Starting December 31, 2018 – applicants from Asia, Asia Pacific and the Americas

To find out if you need to give biometrics, please visit http://www.cic.gc.ca/english/visit/biometrics.asp

Please note that appointments are mandatory in order to enroll biometrics at the Visa Application Centre. A planned visit with a preferred time slot at the Visa Application Centre guarantees prompt service thus eliminating longer waiting time resulting in inconvenience.

Please note, for the sole purpose of scheduling appointment VFS Global will collect Personal Information from the applicant. A consent form to this regard will be required from the applicant.

Applicants requesting emergency appointments for the purpose of biometric collection may do so provided suitable proof of the emergency is presented at the time of the appointment. Suitable proof may include a note or other documentation from an official. Please note that this proof only needs to be presented and will not be collected by the VAC, and that this will provide an emergency biometric appointment but not affect IRCC’s processing time for the application. For any further information or questions, the Contact Centre is able to assist with any inquiries.

Please click here to Schedule an Appointment

Temporary resident visa, study and work permit applicants only need to give biometrics once every 10 years

  • Applicants scheduling an appointment for biometric enrolment are advised to consider the below mentioned points before their appointment:
  • It is advised that you keep your hands henna-free at the time of your biometric appointment to ensure an unimpeded biometric enrollment. Henna may affect the quality of fingerprints and applicants may need to re-enroll their biometrics at a later date if the VAC staff member is unable to obtain high quality prints.
  • Applicants with temporary injuries, cuts, cracks, and/or bandages on their fingers are advised to wait until after they have recovered before giving their biometrics. Temporary injuries may affect the quality of fingerprints and applicants may need to re-enroll their biometrics at a later date if the VAC staff member is unable to obtain high quality prints.
  • Applicants should avoid wearing light color clothing or head gear (head gear is allowed for religious purposes only) in order for their picture to be captured effectively. Wearing bright colours is recommended.
  • Male/female applicants wearing head gear for religious purpose should ensure that as much of their face, forehead and ears as possible is visible.
  • Accompanying parties are not allowed inside the Visa Application Centre unless they are accompanying a child less than 18 years of age or a person who requires assistance (e.g. the elderly, medical infirm or disabled applicants). In all other cases, only the applicant should visit the Visa Application Centre.

Two ways of submitting visa application to Canada

  1. Paper Application
  2. E-Application

Paper Application

Step 1 :

Read complete information on the visa/permit requirements on IRCC website and download the appropriate application forms and checklist relevant to the purpose of your visit. Please refer to the “Prepare Your Application” page to obtain details on visas/permits.

Step 2 :

Fill out the application form electronically Completed Forms (including the barcoded sheets) are to be printed on a white, bond quality, non-glossy paper, using a laser printer.

Please ensure that 2D barcode is printed clearly and on high quality paper. Downloaded and hand-written forms will not be accepted.

If an applicant is unable to complete a paper application by themselves and require assistance to do so, they can avail VFS Global’s chargeable Assisted Service – Paper Application, at the Visa Application Centre. Service is available for both biometric and non-biometric applicants.

Applicants will be required to complete a Visa Application Centre consent form for Assisted Service – Paper Application.

Using the centre’s self-service workstation, the staff will provide assistance in filling out the paper application form by transcribing the applicant’s responses and entering the data accordingly. Applicants are requested to check the accuracy of the transcribed data before signing the application form.

If you prefer to fill out the form at the Visa Application Centre, our self-service workstation is available at an hourly charge.

Please visit the Additional Service page for more information.

Step 3 :

Complete supporting documents as per the IRCC document checklist relevant to the visa category

If you are unable to provide all the supporting documents as mentioned in the official IRCC document checklist, you are required to fill out and sign a waiver form and attach it with your application. Please note, failure to provide the requested documents as stated in the IRCC document checklist may result in additional delays or refusal of your application for a visa, permit or travel document.

Read the Privacy Policy, fill out the VFS Global Consent Form and attach it with your application.

Important: If a completed and signed VFS Global consent form is not included with the application, we will NOT be able to assist you, and your application will be returned.

Step 4 :

  • Pay the Government of Canada Fee and biometric fee (if required) as per instructions on the IRCC website Pay your fees

Step 5 :

If you are NOT REQUIRED to submit biometrics, visit your local Canada Visa Application Centre along with your passport, photographs, completed forms, the Government of Canada Fee, and all the supporting documents prelisted in the IRCC document checklist. Applicable Visa Application Centre service charges for package transmission and Assisted Service – Paper application will be charged to you at the time of the application submission.

If you are REQUIRED to submit biometrics, prior appointment is mandatory for biometric enrolment.

Please note that appointments are mandatory in order to enrol biometrics at the Visa Application Centre. A planned visit with a preferred time slot at the Visa Application Centre guarantees prompt service thus eliminating longer waiting time resulting in inconvenience.

Important Note: If you need to give your biometrics, the biometric fee of CAD85 covers the Canada Visa Application Centre service charge for Package Transmission. Charges for additional services are not included

Step 6 :

On your appointment date (if applicable), please arrive at the Visa Application Centre with the appointment letter 15 minutes prior to the scheduled time.

Please bring your completed and printed application forms, supporting documents, Government of Canada fee payment receipt, original passport and two copies of the passport bio data page.

If you are not required to submit biometrics, please visit the Visa Application Centre during business hours.

Once you are at the Canada Visa Application Centre, your application and biometric (if applicable) will be collected. Pay the applicable Visa Application Centre service charges and obtain a receipt. This receipt contains your unique tracking number which you will need to track the progress of your application online.

Important Note: If you need to provide biometrics, your CAD85 biometric fee covers the Canada Visa Application Centre service charge for application handling.

E-Application

Effective 03 November 2018, prior appointment is mandatory for Biometric Enrolment at the Canada Visa

Application Centre (CVAC) in Nepal. Depending on your nationality, you may already need to give biometrics.

Since July 31, 2018 – applicants from Europe, Middle East and Africa

Starting December 31, 2018 – applicants from Asia, Asia Pacific and the Americas

To find out if you need to give biometrics, please visit http://www.cic.gc.ca/english/visit/biometrics.asp

Please note that appointments are mandatory in order to enroll biometrics at the Visa Application Centre. A planned visit with a preferred time slot at the Visa Application Centre guarantees prompt service thus eliminating longer waiting time resulting in inconvenience.

Applicants requesting emergency appointments for the purpose of biometric collection may do so provided suitable proof of the emergency is presented at the time of the appointment. Suitable proof may include a note or other documentation from an official. Please note that this proof only needs to be presented and will not be collected by the VAC, and that this will provide an emergency biometric appointment but not affect IRCC’s processing time for the application. For any further information or questions, the Contact Centre is able to assist with any inquiries.

Please click here to Schedule an Appointment

It is advised that you keep your hands henna-free at the time of your Biometric Appointment to ensure unimpeded biometric enrollment. Non-compliant applicants will be asked to visit the Visa Application Centre with a fresh appointment after 30 calendar days. Kindly adhere to this requirement to avoid delays and multiple visits to the centre.

Step 1:

Complete instructions on how to submit a visa application via E-Application can be found on the IRCC website “Apply Online”.

Applicants who are REQUIRED to submit biometrics after successfully submitting an E-Application will receive a notification in a form of a Biometric Instruction Letter (BIL). Upon receipt of the BIL, you will be required to visit the Visa Application Centre to submit biometrics.

Step 2:

If you are REQUIRED to submit biometrics, prior appointment is mandatory for biometric enrolment.

Once an appointment is scheduled, an appointment letter will be generated along with a reference number.

The appointment letter will provide details of the date, time and location of the appointment, along with other relevant information regarding security at the centre, additional services, etc.

If you are NOT REQUIRED to submit biometrics, please wait for the decision of your application and check your MyCIC account for further instructions.

Step 3:

On the date of your appointment (if applicable) please arrive at the centre 15 minutes prior to your appointed time.

Please bring your original passport, appointment letter, and Biometric Instruction Letter.

Upon completion of biometric enrolment, you will be provided a receipt confirming that your biometric has been collected at the Canada Visa Application Centre.

Step 4:

Once a decision has been taken on your visa application, you will be notified via email to submit your passport through a Passport Request Letter. If you are unsure of emails from IRCC getting delivered to you, please check your my CIC account periodically for updates.

Upon receipt of the Passport Request Letter, please submit your original passport, along with the Passport Request Letter, at the Visa Application Centre.

For complete guidance on how to submit passport, please click here

Submit Passport And Other Documents

If you have received a notification from the Government of Canada requesting for your passport, you have either :

  1. Applied online as E-Application or;
  2. You are a Permanent Resident applicant whose application has been finalized and now requires the passport to be submitted

Your passport, along with the passport request letter, may be submitted through the Canada Visa Application Centre of your choice.

Please note that there will be a service charge for the above services. The details can be obtained here.

You can submit your passport:

  • In person – Bring your original passport, along with the passport request letter, to the Visa Application Centre (Visa Application Centre ).Submitting your passport at the Visa Application Centre entails a service charge of package transmission fee.
  • Through an authorized representative Send in your original passport, along with the pre-printed passport request letter and a duly filled VFS Global Consent Form for the authorized representative, to the Visa Application Centre. Submitting your passport at the Visa Application Centre entails a service charge of package transmission fee.
  • For complete details on Visa Application Centre service charges please check Service and Service Charge Schedule

Important Note:

In the case of a Permanent Resident applicant whose application has been finalized and who has been instructed to submit his/her passport, a photograph as per required specifications, and a completed Appendix B might be requested as well. Please check the instructions sent to you for complete information and guidance. Submitting your passport at the Visa Application Centre entails a service charge of package transmission fee.

Please click here for photograph specification as required by IRCC.

Upon completion of the passport submission process you will be provided a receipt in the form of an Invoice-cum-Receipt (ICR), indicating the total amount paid based on additional services availed at the Visa Application Centre. ICR will likewise contain the application reference number and tracking number which can be used to track the application online

Upon return of the passport from the Canada Visa Office to the Visa Application Centre, applicant may either:

  • Collect the passport in person at the Canada Visa Application Centre. Bring a valid ID and the receipt issued at the Canada Visa Application Centre at the time of submission.
  • Authorize someone on your behalf to collect the passport. To do so please complete the VFS Global Consent Form and ensure that the authorized person brings along valid government issued identification for him/herself and the applicant, along with the receipt issued at the Canada Visa Application Centre at the time of submission.
  • Have your passport delivered to your preferred location. Please check Additional Services offered at the Visa Application Centre for applicant convenience.
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